Use of Recreational Facility space is made available to Registered Student Organizations (RSO’s) and University Groups outside regularly scheduled programs/classes. Approval of reservations will be determined by the Recreation Facility scheduler.


RSO’s: 

Student groups must be a University recognized and active student organization, have at least 10 members and be free of unresolved issues with the Office of Student Engagement and DAPER prior to the use of recreation facility spaces. All members must have a valid SUID.

University Department/Academic Unit: 

Any official Stanford University office or department with a university budget. University departments/academic units must pay with an internal PTA. University departments/academic unit must be free of unresolved issues with DAPER to prior use of recreation facility spaces.


Priority Use

Priority usage amongst the Recreation Facilities and Fields are to support DAPER needs of the Stanford Community. The following describes the priority usage of these spaces:

1st Priority: Stanford Recreational Programming

2nd Priority: Events hosted by RSO’s

3rd Priority: University department/academic units.

4th Priority: Auxiliary organizations of Stanford University (i.e. Stanford Hospital)


Spaces available for reservation


ACSR Mat Studio

AOERC 111

AOERC 203

AOERC 103D Meeting Room

AOERC 103B Classroom

AOERC Cycling Room

Roble Field and Patio

Sand Hill Fields Soccer Field

Sand Hill Fields Softball Field

Ford/Burnham Basketball Courts

AOERC Basketball Courts

ACSR Basketball Courts


Rental Fees
  • RSO’s: No charge for RSO’s provided no admission is charged, all participants are students and no special set up required. Charges will occur for additional services (i.e. janitorial, extra hours, special set up, etc.)

    University Departments/Academic Units: Will be charged in accordance to predetermined facilities fees. Departments/academic units must pay with an internal PTA. Academic classes do not pay for space.

    Note: Our fees may vary each fiscal year (September 1- June 30)

Liability and Insurance

RSO’s: Guests and members of RSO’s who are not enrolled for at least four credit hours must purchase a guest pass to enter an indoor facility.

University Department/Academic Unit: University departments/academic units are responsible for ensuring that any non-employee attending their rental event signs a Release of Claims form.

Outside Group: The lessee shall provide DAPER with a certificate of insurance demonstrating to Stanford University’s satisfaction general liability insurance coverage providing a minimum of $2 million of coverage per occurrence in aggregate naming The Board of Trustees of the Leland Stanford Junior University, its officers, agents, students, employees and volunteers as an additional named insured at least 10 business days in advance of the commencing lease term. Failure of a group to provide DAPER with a certificate of insurance will result in the cancellation of the event and forfeit of deposit.

Use Rules and Regulations
  • All users must follow Stanford Recreation Facility policies and procedures.
  • The requested activity must be appropriate for the requested space.
Parking
  • Permit spaces are free of charge after 4pm Monday- Friday and on Saturdays and Sundays. Visitor parking is also available. Please note that Event parking may affect cost, hours of operation and availability. For more information, please visit https://transportation.stanford.edu/parking