All members agree to abide by all club rules and policies. Member is responsible for everyone under their membership along with guest(s) for events and parties they bring into the club.
BBQ Area Rental Form – CLICK HERE TO DOWNLOAD PDF
SCRA members may sponsor parties at the club through our rental program. Member sponsors must be in attendance at, and assume responsibility for, the entire event.
All fees must be paid by the Member by check made out to Stanford SCRA.
Groups of 20 or more may reserve the barbecue areas and clubhouse Monday-Friday after 5pm or weekends anytime between 5am-10pm.
Other, typically smaller, groups may also schedule parties during the day at the discretion of the manager. Our objective is not to interfere with member use of the facilities as little as possible.
Parties share use of the pool and deck areas with other club members and their guest(s) who are present at the club. Tennis court(s) are not part of any rental. Club member must use online scheduling system to reserve a court(s). Contact our Tennis Director at 650-736-7272 (SCRA) option 2 to create login to link if not already created.
To make a rental reservation, please download the SCRA Rental Agreement and send it to SCRA@Stanford.edu or mail to:
SCRA Party Rentals
875 Bowdoin Street
Stanford CA 94305
SCRA’s Main Phone number is 650-736-SCRA (7272) option 1 if you have other questions or check on availablity.
Rules for Party Rentals:
Scheduling a Party: First call or contact us on availability of date(s).
Allow proper time for review and approval of any rental request(s) all submissions should be in minimum of two weeksprior to party rental date confirming area with any set up/break down time(s), any lifeguard(s) request, along with any other important details of the party. Read below.
Any vendors servicing the party we will need copy of insurance (COI) prior to the party listing Stanford University along with Stanford Campus Recreation Association (SCRA) on their policy meeting University Requirements. Refer to link: https://web.stanford.edu/dept/Events/policies/liability.html
Note: Food Trucks must follow University Policy: https://businessaffairs.stanford.edu/mobile-food-vendors-stanford
Approve by management any amplified sound or music in advance with timeline listing source and type. All subject to volume control use during event by management and users of the club. Any inappropriate language or lyrics are in violation of our code of conduct.
Moving of the existing furniture from its original rental space or need for additional furniture from other areas of the club must be communicated well in advance with map of setup for approval by management. Provide a list of workers for setup and breakdown in advance including vendor’s individual employee(s) names.
Everyone coming for the party must come through the main gate to front desk with host (member or representative of party) checking off names of guests from list for the party. Note: Members of the club attending party must also be on party list.
Access/Service gate(s) be used only to load in and unload supplies for party by pre-approved vendors and workers during approved time slot(s).
Policy and procedures for parties must be followed by the primary/secondary member sponsoring/hosting party and responsible for any associates helping with the event.
NOTE: Lifeguard(s) are typically available from May to September for parties but will vary from year to year.
After The Party
PICNIC & BBQ AREAS – Return chairs, benches, and tables to their original position. Pick up litter.
Clean barbeque grills and extinguish any fires in pits.
CLUBHOUSE – Check the floor surface and sweep if necessary picking up litter and put into trash cans.
KITCHEN(s) – If used, all surfaces must be clean.
Make sure all garbage is off the floor and counter into trashcans.
POOL DECK AREA – Return chairs and tables to their original place. Remove litter from the deck area and clean up any spills.
Take all trashcan bags to dumpster in parking lot or keep in a container off the ground inside the club for janitorial crew to pick up at night.
Secure all access/service doors/gates to club when you leave.
IN CONSIDERATION OF OTHER SCRA MEMBERS, PLEASE LEAVE SCRA NEAT AND CLEAN.
FAILURE TO PERFORM NECESSARY CLEANING WILL BE GROUNDS FOR FORFEITURE OF DEPOSIT.
Cleaning must be complete by 10 pm the day of the party.
Facility closes at 10pm everyone should be out.
Only janitorial staff, working staff, approved vendor(s) and night watchman are allowed in facility between 10pm-5am.